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How To Get Started With Virtual Project Management

When do you need to get the services of a project manager in your business? You need to hire a project manager when you get to that situation where you need virtual project management done to improve your processes so you can keep your virtual assistants productive. This will save time as you do not spend much of it by taking care of these things alone.

Now I have a project manager doing it at the moment. We have what we call a site priority sheet. This is a sheet that only the project manager and I talk on. It’s just a spreadsheet that we communicate on a daily basis, where each assistant has a list of the different tasks that they’re working on.

I let the project manager do it and we make sure that they understand what the outcome is and then they make sure that it keeps moving. I think a system that’s completely hands off can often be more trouble than it’s worth when it comes to hiring project manager to take care of these things. As much as it’s great to create a system like that, sometimes something can go undetected for a very long time, unless you have some sort of quality control built into that system.

It is highly suggested that you focus on outcomes, not tasks when it comes to effective virtual project management. Do not make a mistake of finding tasks just to keep all assistants busy. Your system should carefully select the type of work that each assistant can deliver within a reasonable period that greatly affects the success of your business.

Ask your project manager, to be familiar with the 4-hour Work Week and how you apply these concepts on your business. You can assign your project manager to manage your funds as needed. Give access to your PayPal account and let her take care of a certain amount that she can spend for necessary purchases related to your business. By this time, he already knows how you think, the systems that you follow and so he has a better idea on how to spend the money you entrusted to him in taking advantage of these SEO services. He knows the idea behind best value spending and you will definitely help this person to showcase his ability to take care of these things for you in this critical area of managing your business operations.

Another thing to keep in mind, any project manager shouldn’t work exceeding seven people underneath them. Doing this assures that the project manager can easily manage these few people that will definitely improve their productivity as a team in the long run. If we need to hire more virtual staff then we go ahead and assign mini project managers. I prefer my project managers at the office beside me then they've got the assistants to manage.

So have one project manager to work with two assistants as well as the staff that is skilled in a specific task, while another project manager has another set of skilled assistants which are working for him. This is so you can let one project manager to be free in doing these tasks so he can focus on doing much higher level tasks for your business. In the event you provide them with more than seven assistants to manage, it can get a little bit chaotic and is going to be challenging to manage, thus, defeats the purpose of hiring a project manager in the first place.

That’s how I hire project managers, I bring them in house. You can also learn a tip from James Schramko, that is for you to identify entrepreneurial individuals to become your assistants. Get these people on board and help them create their own business while they work for you.

Set up a deal that will also benefit your assistant in the long run. For example, offer a premium or commissions out of the sales that you will be getting in your SEO company. Things like that would definitely make them happy and more motivated to do their best to work for you and help your business grow in the long run.

Take time to come up with a system to educate them and make them understand that they need to do their best to help grow your business. Be confident in hiring a project manager to take care of implementing virtual project management for your business since these things are his main responsibilities.
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